How the integration of Google Gemini across Google Workspace turbo charges existing apps with AI power
Without a doubt, generative artificial intelligence (GenAI) is a ground-breaking technology that has the potential to drastically alter how each and every one of us works.
And tech research outfit IDC points out that getting the implementation of AI, particularly GenAI, right will almost certainly deliver big rewards in terms of enhanced market share for businesses and improved operational efficiency for workers and consumers.
“In the age of digital commercial activity, mastering AI is imperative. “Those who persist in investing in AI technology and data systems will have the opportunity to secure a substantial portion of the market,” stated Craig Powers, research director at IDC’s Worldwide Digital Business Strategies.
While the IT industry is abuzz with excitement about the practical and revolutionary benefits of AI, it can be perplexing and even daunting for organizations to determine where and how to best begin to leverage these seemingly radical new technologies. Google Workspace now includes Gemini, a cutting-edge generative AI tool that enhances team collaboration and productivity.
Google’s most powerful AI tool.
The Gemini AI-powered assistant is integrated with all of the popular Google Workspace apps, including Gmail, Docs, Sheets, and others. Google describes Gemini for Google Workspace as a powerful collaborative partner that can act as a “coach, source of inspiration, and productivity booster” – all while ensuring that every user and organization has complete control over their data.
Workflow integration, which makes it simple and straightforward to move insights and creations produced by Gemini AI straight into essential Google Workspace apps, is one of Gemini’s main advantages. According to Google, the platform is designed to handle extremely complicated jobs and can comprehend and react to a wide range of inputs rapidly. For the Gemini App, this includes text, graphics, and code, and it is supported in over 35 languages. Additionally, it emphasizes that Gemini offers enterprise-grade data privacy, which guarantees that contributions from organizations are not examined by humans or used to train algorithms.
The adaptability of Gemini appears to be excellent in terms of providing practical business benefits that improve operational and commercial productivity. Gemini’s integration with Google Workspace can optimize and streamline a variety of standard business procedures across all of the apps. Gemini enhances the capabilities of Google Workspace applications by automating the development of visually appealing presentations, writing blogs, assisting with sales proposals, creating plans for sales campaigns, and sending customized messages.
Gemini, for instance, can optimize the hiring process overall by looking at the HR department. It can assist in creating a job specification, promoting it, and identifying the most qualified applicants. Gemini AI can identify the skills that an organization should be looking for in a recruit, therefore maximizing process efficiency. It can generate job descriptions, interview questions, and assessment rubrics in addition to providing advice on how to advertise the opening. The AI model can also create an image to go with the post in Slides and identify the best prospects from the CV collection in Google Drive. After this Gemini can analyse top candidates in depth (via table in docs) and then write to the top candidate congratulating them based on the comparison sheet.
Usable AI for real world tasks
You may work simply and intelligently with Gemini by using the side panel of Google Drive, Gmail, Google Docs, Google Slides, and Google Sheets. Without requiring them to flip between tabs or programs, Gemini’s side panel may assist teams in summarizing, analyzing, and producing content based on information gleaned from emails, documents, and more. The power of this feature is exemplified by the use-case of a marketing team preparing a content calendar for the upcoming quarter. Using the Gemini side panel, an organization may automatically generate a table in Google Sheets with project owners, dates, statuses, and even descriptions of each project with a few simple instructions.
Specifically, in Google Docs and Gmail, teams can use Gemini for Google Workspace to help write and refine documents and emails. In Google Docs the user can just ask Gemini to draft a blog post or project plan. Also, in Google Docs they can use Proofread to check grammar and spelling or get stylistic suggestions. In Gmail users can easily draft emails with Gemini: for example, writing a customer outreach email based on a product announcement.
Google Sheets allows the use of Gemini for Google Workspace to organise and optimise the processing of spreadsheet data. As an example, Gemini can help with the organisation of projects or events, such as a task tracker or conference agenda – all the user has to do is enter a prompt describing what they want to organise. Gemini will then intelligently design and suggest a custom table with placeholder data that can be inserted in their spreadsheet. Gemini also makes manual spreadsheet text processing tasks much more efficient by automatically detecting incomplete column pairs and predicting remaining values. The AI model can even finish filling out feedback categorisation columns based on existing data.
Numerous tools are available to maximize communication and collaboration thanks to Gemini’s interaction with Google Meet. By simply telling the AI model what scenario they would want to have behind them in meetings, users of Gemini for Google Workspace in Google Meet may build personalized background images of their own design. Subsequently, by resolving challenges resulting from poor light or low-quality webcams, they can utilize the studio look feature to convert an image from low quality to studio quality. To provide ideal lighting for the conference, you can also use the studio lighting tool to mimic professional lighting in the video feed. Additionally, studio sound can be utilized to enhance Meet’s audio quality by balancing and reproducing missing or distorted frequencies to restore the user’s original voice.
Moving through the Google Workspace app portfolio to Slides, Gemini can be used to create custom images. All that’s needed is a prompt to describe the image required and Gemini will generate options that can be added to the slide.
Teams can also use translated captions to help overcome language barriers in multi-lingual meetings and make Meet video calls more inclusive and collaborative. The use of the Adaptive audio feature allows participants to join meetings with multiple laptops in the same room without dedicated conferencing hardware.
Accessibility and flexibility to foster widespread adoption
It should come as no surprise that Gemini for Google Workspace is being quickly adopted by a wide range of worldwide organizations looking to maximize business process efficiency, foster creativity, and accelerate collaboration, given the compelling AI benefits it offers. Google notes that a wide range of business sectors, including UN agencies, small organizations, and some of the largest corporations in the world, are currently Gemini for Google Workspace customers.
“Gemini for Google Workspace helps us save time on repetitive tasks, frees up developers for higher-value work, reduces our agency spending and enhances employee retention,” says Uber CEO Dara Khosrowshahi, summarizing the benefits of Google’s AI platform. It would be shocking if more companies didn’t move to Gemini for Google Workspace in the near future, as it’s a reasonably inexpensive and accessible method to leverage AI for both personal and commercial productivity.
You can get started putting Gemini to work for your organisation by clicking this link.
